The International Rescue Committee provides a wide range of assistance for refugees and vulnerable Ethiopian communities as the country faces escalating conflict, climate change, desert locusts and COVID-19.

1: Digital Archivist

Job Summary:

The position holder will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, the compliance with donor regulations, and the efficiency of internal archiving processes, this role will allow IRC teams to focus on client’s needs and reinforce trusted relationship with our donors.

Major responsibilities:

The Archivist will work closely across all functions in the IRC Ethiopia to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors is digitally archived and structured in a manner that is fit for purpose. This will entail:

  • Understanding donor requirements for a variety of expenditure categories.
  • Understanding and where required adapting the global document scanning policy.
  • Understanding current documentation practices (both physical and digital).
  • Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects.
  • Where required setting up a digital folder structure for relevant projects.
  • Physically scanning documentation, storing and naming all the digital files to allow non experts to understand and navigate the contents.
  • Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.

Job Requirement

  • BA Degree in Accounting and Finance 0 year of experience for BA Holders and 1 year of experience for TVET certificate
  • Experience in working in an online knowledge management system (e.g. Box, Dropbox, Google Drive) would be ideal.
  • A previous project management experience ideally in the field of document management or knowledge management.
  • Experience operating scanning hardware would be ideal.
  • Capacity to understand relevant policies and critically assess which aspects may need to be adapted to the country context.
  • Skilled communicator, able to explain the requirements and obtain buy-in from relevant staff.

Language Skills: Ability to speak in English.

Place of work: Addis Ababa, Ethiopia

Duration of Contract:6 Months

APPLICATION WAY

Interested applicants who can meet the above minimum requirements can submit their application, CVs and non-returnable Documents of their credentials in through via online link of this announcement.

Applicantion link

Deadline: Jan 11, 2024

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